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How we use your personal information

Privacy policy for University members


This policy explains what information we gather when you visit the Careers Service website and use our services. We also explain how that information is used.

The Careers Service takes your privacy seriously, but it is important for you to appreciate that the site provides extensive links to other independent sites, both within the University and elsewhere. This policy applies only to direct accesses to the Careers Service website - URLs starting You will need to consult the appropriate information on other sites for information on their policies.

Any changes to this privacy policy will be posted to this page. It was last updated on 18 July 2018.

Data Collected

This site asks you to provide information about yourself when you register to use our site, to use our CamCareers email and Vacancies & Opportunities services, to book places at our events, and to provide us with feedback. We also collect personally identifiable information when you visit the password-protected parts of our site after registration.

If you have a discussion with a Careers Adviser notes of the interview will be taken, use of these is limited to Careers Service staff who have a legitimate interest in them for the purpose of carrying out their contractual duties.

When you register with the Careers Service we ask for your name, email and college (if you are not a current student we also need your date of birth and information on your Cambridge affiliations). When you register for CamCareers Email we also ask you for the careers sectors of interest to you.

A number of fill-in forms are provided on this site. The pages containing these forms include information on how data submitted on them will be processed and used.

Once you register with us and sign in to our services, you are not anonymous to us.

Our use of your information

We use information for three general purposes: to customise the content you see, based on the details given by you at registration and CamCareers sign-up; to fulfil your requests for certain products and services, and to contact you about careers information specific to your interests. We will hold any interview notes, and a minimal amount of personal information, for 5 years after you complete your course or contract at Cambridge.

Logged information about page requests is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely.

Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the University.

Data may incidentally be included in information passed to contractors and computer maintenance organisations working for the University, in which case it will be covered by appropriate non-disclosure agreements.

Summary statistics are extracted from this data and some of these may be made publicly available, but those that are do not include information from which individuals could be identified.

[You should appreciate that a log is a record of what a server sees, not necessarily what was initially sent. If a request is sent via a proxy the log file will show the proxy's address. If someone has forged your address the log file will show your address]

Otherwise the logged information is not passed to any third party, except if required by law.

Your ability to make changes

The Careers Service gives you the ability to edit your details at any time, visit My Account. You may request deletion of your personal data at any time by emailing the webmaster.

Use of computers at the Careers Service

Those using computers provided by the Careers Service are expected to abide by the Rules of the Information Strategy and Services Syndicate.

Your personal data and the University

Read more about how the University uses your personal information on the University Information Compliance site. When you visit any of the websites within the University of Cambridge domain we hold certain information about you for service and security reasons. For more information on this, please see