This policy explains what information we gather when you visit the Careers Service website, and explains how that information is used.
The Careers Service takes your privacy seriously, but it is important for you to appreciate that the site provides extensive links to other independent sites, both within the University and elsewhere. This policy applies only to direct accesses to the Careers Service website - URLs starting http://www.careers.cam.ac.uk/. You will need to consult the appropriate information on other sites for information on their policies.
This policy also explains the information we gather where users use our workstations in the ground floor and basement libraries at Stuart House.
Cambridge University Careers Service collects personally identifying information when you register to use our site, to use our CLICK email services, to book places at our events, and to provide us with feedback. We also collect personally identifiable information when you visit the password-protected parts of our site after registration.
When you register with the Careers Service we ask for your name, email, college and matriculation date. When you register for CLICK emails we also ask you for the careers sectors of interest to you.
A number of fill-in forms are provided on this site. The pages containing these forms include information on how data submitted on them will be processed and used.
Once you register with us and sign in to our services, you are not anonymous to us.
The Careers Service website uses session cookies to identify your
browsing session. This is in order to enable us to recognise that you
are registered and therefore authorised to enter the password-protected
part of our website. A session cookie is a text file that is sent by a web server and stored in your computer's memory temporarily. Session
cookies expire at the end of your browser session.
Most browsers allow you to refuse to accept cookies or be informed
or not to accept it. However, if you choose not to accept cookies you
will be unable to access most parts of our website.
Google Analytics - We use Google Analytics to collect useful information about how visitors use the Careers Service website. Google Analytics sets cookies on a visitorís computer to achieve this. All data collected by this method is anonymous, and a visitorís IP address is not reported to Google. All Google Analytics cookies start with 'utm'.
Logged dataThe following data is automatically logged for each request:
- The name or network address of the computer making the request. Note that under some (but not all) circumstances it may be possible to infer from this the identity of the person making the request. Note also that the data recorded may be that of a web proxy rather than that of the originating client
- For the password protected parts of the site, the crs id of the user and Careers Service cookie information (unique identifier usually the part of the user's email address before either the @cam.ac.uk or @cantab.net part)
- The date and time of connection
- The HTTP request, which contains the identification of the document requested
- The status code of the request (success or failure etc.)
- The number of data bytes sent in response
- The contents of the HTTP Referrer header supplied by the browser
- The content of the HTTP User-Agent header supplied by the browser
Logging of additional data may be enabled temporarily from time to time for specific purposes. In addition, the computers on which the website is hosted keep records of attempts (authorised and unauthorised) to use them for purposes other than access to the cache. This data typically includes the date and time of the attempt, the service to which access was attempted, the name or network address of the computer making the connection, and may include details of what was done or was attempted to be done.
Our Use of Information Collected
We use information for three general purposes: to customise the content you see, based on the details given by you at registration and CLICK sign-up; to fulfil your requests for certain products and services, and to contact you about careers information specific to your interests.
Logged information about page requests is used for system administration, for bug tracking, and for producing usage statistics. The logged information may be kept indefinitely.
Relevant subsets of this data may be passed to computer security teams as part of investigations of computer misuse involving this site or other computing equipment in the University.
Data may incidentally be included in information passed to contractors and computer maintenance organisations working for the University, in which case it will be covered by appropriate non-disclosure agreements.
Summary statistics are extracted from this data and some of these may be made publicly available, but those that are do not include information from which individuals could be identified.
[You should appreciate that a log is a record of what a server sees, not necessarily what was initially sent. If a request is sent via a proxy the log file will show the proxy's address. If someone has forged your address the log file will show your address]
Otherwise the logged information is not passed to any third party, except if required by law.
Your ability to make changes
Use of computers at Stuart House
Those using computers provided by the Careers Service are expected to abide by the Rules of the Information Strategy and Services Syndicate.
Subject access to personal data
For the purpose of the UK Data Protection Act 1998, the 'Data Controller' for the processing of data collected by this site is the Cambridge University Careers Service, and the point of contact for subject access requests is the Director, Cambridge University Careers Service, Stuart House, 6 Mill Lane Cambridge CB2 1XE tel. 01223 338276, fax 01223 338281 email: firstname.lastname@example.org.