Events Policy

Organisations are responsible for any equipment and/or promotional material brought onto campus, including any associated costs.

Organisations wishing to send materials and/or equipment can do so as below:

Fairs: Deliveries for the fair may only be made between the hours stipulated upon booking. All materials should be accompanied by a contractor or representative from the exhibiting company. We are unable to sign for material delivered by couriers or manage the receipt of any unaccompanied deliveries on the day of the fair.

Other events: Deliveries must be brought and removed by representatives on the day of the event. We are unable to sign for material delivered by couriers or manage the receipt of any unaccompanied deliveries on the day of the event.

All deliveries are the responsibility of the exhibiting organisation. Neither Cambridge Careers Service nor the University of Cambridge will accept liability for any losses, damage, costs or expenses incurred which may arise in respect to any property and/or equipment brought onto our premises, using our IT platforms, sent to events or left following the completion of an event.

Please arrange for all equipment and promotional material to be removed at the end of your event. For some events in the SSC where agreed, materials can be collected no later than noon the following day. See individual event terms on registering.

All careers fairs, presentation and networking events, skills sessions and other on-campus events are open to Cambridge students and recent alumni only. Events are ticketed and students must register to attend in order to gain access.

Events held on-campus are open to Cambridge students only. If you are listing your attendance on your website or through other channels, please ensure that this is made clear to avoid disappointment

Employers wishing to advertise events elsewhere must ensure that registration instructions are correct and, where relevant, direct Cambridge students and alumni to Handshake to book.

Student attendance cannot be guaranteed.
 

Notification of cancellation for events hosted by us must be provided in writing to employers@careers.cam.ac.uk.

Organisations cancelling their place at a Careers Fair must provide more than one calendar month’s notice (except in the case of the Graduate Jobs Fair where the minimum is two weeks’ notice). Organisations cancelling their place at a Networking Event, Pop up event, Employer 1:1 booking or room hire in the Student Services Centre must provide a minimum of two weeks' notice. If less than the minimum notice is given, the organisation will be charged 100% of the total fee.  

Where there is not a charge for a careers fair, event or workshop, a fee of £100 +VAT will be applied to any non-attendance or cancellation where less than 2 weeks’ notice is given.

Organisations cancelling their room hire with Meet Cambridge, Cambridge University departments, societies and other services are subject to the terms and conditions of the individual booking agents.

Where we cancel an event for reasons within our control or significantly amend the event format from the originally advertised terms, organisations will be entitled to a full refund for any fees levied directly on the event itself.

We are not responsible for any loss or damage as a result of substitution, alteration or cancellation/postponement of an event. The University of Cambridge will not be liable for any compensation whatsoever should an event be cancelled, rescheduled, postponed or altered due to actions outside of our direct influence including, but not limited to industrial strike action, transportation delays or cancellations, adverse weather conditions, fire, flood, earthquake, elements of nature or Acts of God, pandemics, acts of war, terrorism, riots, malicious damage, civil disorders, rebellions or revolutions, strikes or lockouts, court orders, police orders, or third-party failure or non-performance.

The Careers Service will continue to allow peaceful protest at its events in line with the University’s policy on free speech. At in-person events, peaceful protest will be allowed provided it does not prevent students from accessing the fair and/or specific stands. Our team and University security will be available to ensure the safety of all attendees. For virtual fairs, we have created a number of early warning processes which should help us identify and mitigate potential disruption. We provide guidance for employers on how to minimise unwelcome interruptions in group sessions in our fair joining instructions. If an employer anticipates that their presence may be affected by protests, we ask them to inform us in advance of booking or attending an event.

We welcome events run in collaboration with student societies that are registered with the Proctors or the Sports Department.

Student societies and sports clubs can post up to 5 events per term on Handshake provided they comply with this events policy.

For further information see How Societies and the Careers Service can work together.